Microsoft outlook copy distribution list

Change what appears on the Navigation Bar. Important: Office is no longer supported. Upgrade to Microsoft to work anywhere from any device and continue to receive support. Upgrade now. Create a contact group with new names or add names from the Address Book. If you are adding a new email contact , enter the information for the person in the Add New Member dialog box. In the Address Book drop-down list, click the address book that contains the email addresses that you want to include in your contact group.

In the list of names, click the names that you want, and then click Members. You can add names from different address books to the same contact group. Do this for each person whom you want to add to the contact group, and then click OK. The contact group is saved in your Contacts folder under the name that you give it.

Create a contact group by copying names from an email message. In the message that you want to copy the names from, click the names in the To or Cc box. At the bottom of the Select Members dialog box, in the Members box, right-click, and then click Paste.

The member's name and email address are included when you copy and paste from the original email message. When you receive a message that includes a contact group that you want to use, you can save it to your Contacts.

Share a contacts folder with others. Distribution lists are stored by default in your Contacts folder. If you use a Microsoft Exchange account, your Global Address List can contain global distribution lists, which are available to everyone who uses that network.

The personal distribution lists that you create in your Contacts folder are available only to you, but you can share them by sending them to others.

How many names can I include in a distribution list? The maximum number of names that you can include in a distribution list depends on the size of the contact files for each contact themselves. There are no hard and fast rules but in general, a distribution list can contain between names and e-mail addresses. See screenshot:. Get into the contacts folder which you want to save the distribution list.

Then the received distribution list is saved in the specified Contacts folder. Note : If the received contact group is in the Rich Text format email, you need to double click to open the message first, and then copy and paste it. Besides the above method, you can save received distribution list to contacts folder by directly dragging the group to the Contacts in the Navigation Pane.

Click on the distribution list, then drag it to the Contacts section in the Navigation Pane. But, with the excellent Add to Groups feature of Kutools for Outlook, you can easily add multiple emails' senders or recipients into contacts groups in Outlook with several clicks only.

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